Scheduling · Timesheets · Time off

Your Employee Schedule, Automated.

Stop wasting time building schedules by hand or wrestling with spreadsheets. CrewHR auto-builds a conflict-free roster in minutes — setup and migration included.

Watch demo →

“The transition was so simple. Our team loves how they can see everything on their phone.”

Monica Healy — Ultrasound Ireland

app.crewhr.com/scheduler

Schedule

Jan 6 - 12

Employee

Mon 6

Tue 7

Wed 8

Thu 9

Fri 10

Sat 11

Sun 12

Sarah

9:00-5:00

10:00-6:00

9:00-5:00

11:00-7:00

10:00-6:00

Mike

6:00-2:00

Emily

4:00-10:00

3:00-11:00

Alex

11:00-7:00

10:00-6:00

Jordan

5:00-12:00

4:00-1:00

Coverage:

FullPartial

32 shifts

You didn't start a business to build schedules

Every week it's the same thing — juggling availability, filling gaps, texting staff. What if your schedule just showed up, done?

You're still the schedule-builder

Every scheduling cycle, you're the one piecing it together — checking availability, balancing hours, covering gaps. That's work a machine should do, not you.

Coverage gaps & late surprises

Someone calls in sick and you're scrambling to fill the shift. Without real-time visibility into availability and roles, gaps appear and nobody knows until it's too late.

Timesheet & payroll friction

Chasing timesheets, correcting punch errors, and reconciling hours for payroll is tedious and error-prone. Every mistake costs you time and trust.

How it works

Meet your AI scheduler

It reads your team’s data, respects your rules, and hands you a publish-ready roster every cycle.

What it reads

Employee availability
Roles and certifications
Time-off requests
Shift templates and demand

What it respects

Max weekly hours
Required rest periods
Role coverage rules
Your custom policies

What it does

Drafts next week’s roster
Fills coverage gaps
Flags conflicts before publish
Publishes in one click

Prefer hands-off? We’ll run it for you

Your schedule, delivered — plus everything else

Scheduling handled for you, with time tracking, time off, and employee self-service built in.

Done-for-You Scheduling

A complete schedule — built by AI, delivered to you every cycle. Based on your team’s availability, roles, and rules. Prefer hands-on? Drag-and-drop or run the AI yourself anytime.

Auto-Schedule

Downtown Restaurant · Mar 3–7

Generated

Optimize for:

1Coverage2Preferences3Cost

Employee

Mon

Tue

Wed

Thu

Fri

Lisa

Server

9a-5p

10a-6p

9a-5p

11a-7p

Derek

Cook

6a-2p

Nina

Host

4p-10p

Carlos

Server

11a-7p

Jade

Bartender

5p-12a

Progress

Complete

Schedule Generated — 21 shifts · 100% coverage · 0 conflicts

Coverage requirements met

No overtime violations

Preferences satisfied

No time conflicts

Time Tracking & Timesheets

Clock in and out from any device. PIN-based kiosk mode for shared tablets. Break tracking, overtime alerts, and digital timesheets that flow straight into payroll exports.

Timesheets

Week of Jan 6, 2025

12 Approved3 Pending

Total Hours

156.5h

Overtime

8.2h

Break Time

24.5h

Employee

Clock In

Clock Out

Break

Total

Status

Sarah Chen

Mon, Jan 6

9:02 AM

5:08 PM

45 min

7h 21m

Approved

Mike Johnson

Mon, Jan 6

6:00 AM

2:15 PM

30 min

7h 45m

Approved

Emily Davis

Mon, Jan 6

4:05 PM

10:02 PM

30 min

5h 27m

Pending

Alex Rivera

Mon, Jan 6

11:00 AM

7:05 PM

45 min

7h 20m

Approved

Time-Off Management

Vacation, sick days, and custom time-off types — all tracked automatically with audit-ready balances. Employees request time off from their phone; approvals happen in one tap.

Who's Off

March 2026 · Oakwood Retail Co.

4 on leave

Employee

T10

W11

T12

F13

Jordan Kim

Sales Lead

Priya Shah

Cashier

Marcus Bell

Stock

Aisha Okafor

Sales

Tyler Ross

Cashier

VacationSickPersonal

Stop reading. Start getting your schedule built for you.

Free setup, free migration, first schedule on us. No credit card required.

Get my schedule free Watch demo →

Employee Self-Service

A single portal where employees check their schedule, clock in, request time off, access documents, and update their profile. Less admin for you, more autonomy for your team.

9:41

Good morning,

Sarah

Today's ShiftActive

9:00 AM - 5:00 PM

Downtown Restaurant

Clocked in at 9:02 AM

4h 39m

UpcomingView All

TUE7

10:00 AM - 6:00 PM

Downtown Restaurant

THU9

9:00 AM - 5:00 PM

Downtown Restaurant

Time Balances

Vacation

40h remaining

Sick Time

24h remaining

Your Rules, Enforced Automatically

Define your scheduling rules in plain English — max hours, rest periods, role requirements. Our agents enforce them every cycle. Test changes in a sandbox before going live.

Scheduling Rules

Oakwood Retail Co.

3 active

Minimum Floor Coverage

Coverage

At least 2 sales associates on the floor during store hours

Weekly Overtime Limit

Hours

No employee may exceed 40 hours per work week

Mandatory Break Interval

Breaks

15-minute break required for every 4 consecutive hours

Keyholder Closing Shift

Roles

A keyholder-certified employee must be assigned to every closing shift

Add Rule

What changes when scheduling is off your plate

Dashboard

Week of Mar 3, 2026

Total Hours

156h

+4.2%

Overtime

8.2h

+12%

Open Shifts

−2

Coverage

94%

+1.5%

Hours by Day

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Shift Distribution

Morning40%

Afternoon35%

Evening25%

Recent Activity

Sarah Chen clocked in at 8:57 AM

2m ago

Time-off request from Alex Rivera

18m ago

Coverage gap: Thu evening shift

1h ago

Your Week Back

No more Sunday nights building next week's roster. Your schedule is generated and waiting — you just review. That's hours back every cycle.

Full Control When You Want It

Done-for-you doesn't mean hands-off. Log in anytime to adjust shifts, handle edge cases, or override the AI. It's your schedule — we just do the heavy lifting.

Helps You Stay Ahead of Issues

With simple surveys and regular check-ins, you'll catch little problems before they become big ones — keeping your team happier and your turnover lower.

Designed to Be Stress-Free

CrewHR is built to be easy, secure, and exactly where you'd expect. No tech headaches, no compliance worries — just one less thing on your plate.

Get my Sunday nights back

Free setup & migration · 14-day trial · No credit card

Simple, transparent pricing

All features in every plan. Pick the size that fits your team.

Starter

For small teams getting started

$9/ mo

Up to 10 employees
1 location

AI scheduling & coverage
Time tracking & kiosk
Time-off management
Payroll exports & docs
Priority support

14-day free trial · Setup & migration included

Growth

For growing teams

$49/ mo

Up to 20 employees
2 locations

AI scheduling & coverage
Time tracking & kiosk
Time-off management
Payroll exports & docs
Priority support

14-day free trial · Setup & migration included

Pro

For established teams

$99/ mo

Up to 50 employees
5 locations

AI scheduling & coverage
Time tracking & kiosk
Time-off management
Payroll exports & docs
Priority support

14-day free trial · Setup & migration included

Business

For large organizations

$199/ mo

Up to 100 employees
Unlimited locations

AI scheduling & coverage
Time tracking & kiosk
Time-off management
Payroll exports & docs
Priority support

14-day free trial · Setup & migration included

100+ employees? Contact sales for Enterprise pricing.

View full pricing details →

Switch to CrewHR — we handle everything

Moving from another platform? Our team will migrate your data, set up your account, and get your team onboarded — completely free.

Free data migration

We import your employee records, schedules, and time-off balances from any platform — Deputy, When I Work, Homebase, spreadsheets, you name it.

Dedicated setup support

A real person walks you through configuration — roles, locations, policies, and integrations. Not a chatbot. Not a help article. A human.

Zero-downtime transition

Run your old system and CrewHR side by side until you're confident. Switch over when you're ready — no data loss, no missed shifts.

Typical migration: under 48 hours

No contracts or lock-in

Your data stays yours

Get my schedule free

Moving from another tool?

Ready to stop building schedules?

Start your 14-day free trial. We'll set up your account, migrate your data, and deliver your first schedule — free.

Setup & migration included14-day free trialYour first schedule, on us

Watch demo →