From $9/mo flat rate — 14-day free trial, no credit card
Employee scheduling software that runs itself
CrewHR’s AI reads availability, roles, and your rules, then auto-builds a conflict-free schedule every cycle — ready for your review. Setup and migration included.
AI builds your schedule automatically every cycle
Setup & migration from any system included
Adjust anytime — full control when you want it
No credit card required. Cancel anytime.
14-day trial
1,000+ teams
Setup in 5 min
Schedule
Up and running in three steps
From setup to a published schedule — without building it yourself.
Step 1
Tell CrewHR about your team
Add employees, roles, locations, and rules — or have everything migrated from your current system for free.
Schedule Builder
Draft3 shifts still need coverage. Want me to auto-fill based on availability and role requirements?
Yes, prioritize full-time RNs first.
Step 2
The AI drafts your schedule
CrewHR builds a complete, conflict-free roster from availability, roles, and your rules — weekly, monthly, or quarterly. Ready for your review.
Auto-Schedule
Downtown Restaurant · Mar 3–7
Schedule Generated — 21 shifts · 100% coverage · 0 conflicts
Step 3
Review, adjust & publish
Approve as-is or tweak edge cases. Your team is notified instantly, and time tracking and leave run alongside.
Good morning,
Sarah
9:00 AM - 5:00 PM
Downtown Restaurant
10:00 AM - 6:00 PM
Downtown Restaurant
9:00 AM - 5:00 PM
Downtown Restaurant
Vacation
40h remaining
Sick Time
24h remaining
Everything you need to schedule smarter
Built for restaurants, retail, healthcare, and any team that runs on shifts.
- AI auto-scheduling
- A complete draft schedule every cycle, built from availability, roles, and your rules.
- Shift swaps on autopilot
- Employees request swaps, eligible teammates get notified, managers approve with one tap.
- Mobile-first for your team
- Schedules, time-off requests, open shifts, and clock-in — all from any phone.
- Labor cost tracking
- Real-time visibility into overtime, budgets, and staffing efficiency before you publish.
- Instant notifications
- Schedule changes, swap approvals, and shift reminders — delivered the moment they happen.
- Conflict prevention
- Double-bookings, overtime violations, and availability clashes are caught automatically.
The transition was so simple. Our team loves how they can see everything on their phone.
Monica Healy
Ultrasound Ireland
Watch the three-minute demo
See the AI build a schedule, handle a shift swap, and export timesheets — start to finish.
See CrewHR in action
Built for the way real teams work — from the manager’s dashboard to every employee’s pocket.
Shift Swap
Request #1042
Sarah Chen
Server
Alex Rivera
Server
Jordan Matthews
Shift Manager
Shift swaps without the group texts
Employees handle coverage themselves — you just approve the result.
Employees request swaps from their phone
Only eligible teammates are notified
Managers approve with one tap
Schedule updates instantly for everyone
Timesheets
Week of Jan 6, 2025
Total Hours
156.5h
Overtime
8.2h
Break Time
24.5h
Sarah Chen
Mon, Jan 6
Mike Johnson
Mon, Jan 6
Emily Davis
Mon, Jan 6
Alex Rivera
Mon, Jan 6
Track every hour, skip the spreadsheets
Accurate timesheets flow straight from the schedule.
Clock in and out from phone, tablet, or kiosk
Automatic break tracking and overtime alerts
One-click manager approval
Export to payroll in seconds
Good morning,
Sarah
9:00 AM - 5:00 PM
Downtown Restaurant
10:00 AM - 6:00 PM
Downtown Restaurant
9:00 AM - 5:00 PM
Downtown Restaurant
Vacation
40h remaining
Sick Time
24h remaining
An app your team actually wants to use
Everything employees need lives in their pocket — so managers stop being the middleman.
View the schedule anywhere, anytime
Request time off in two taps
Pick up open shifts instantly
See time balances and upcoming shifts
Why teams switch to CrewHR
How CrewHR compares to alternatives like 7shifts, Homebase, and When I Work.
| Feature | CrewHR | Others |
|---|---|---|
| Free trial (no credit card) | Yes | Limited |
| AI-powered auto-scheduling | Yes | |
| Drag & drop schedule builder | Yes | |
| Shift swap management | Yes | |
| Built-in time tracking & kiosk | Yes | Add-on |
| Leave management | Yes | Add-on |
| Setup & data migration included | Yes | |
| Flat-rate pricing from $9/mo | Yes | |
| Per-employee pricing | No | |
| GDPR compliant | Yes | Varies |
Simple, transparent pricing
All features in every plan. Pick the size that fits your team.
Starter
For small teams getting started
- Up to 10 employees
- 1 location
- AI scheduling & coverage
- Time tracking & kiosk
- Time-off management
- Payroll exports & docs
- Priority support
Growth
For growing teams
- Up to 20 employees
- 2 locations
- AI scheduling & coverage
- Time tracking & kiosk
- Time-off management
- Payroll exports & docs
- Priority support
Pro
For established teams
- Up to 50 employees
- 5 locations
- AI scheduling & coverage
- Time tracking & kiosk
- Time-off management
- Payroll exports & docs
- Priority support
100+ employees? Contact sales for Enterprise pricing.
View full pricing details →Frequently asked questions
Everything teams usually ask before switching. Anything else? Start a chat and a real person will answer.
- How quickly can I create my first schedule?
- Most teams have their first schedule within 5 minutes of signing up. Import your employees, set your rules, and the AI drafts the roster — or drag shifts into place yourself. You can also copy schedules cycle-to-cycle to save even more time.
- Is CrewHR really free to try?
- Yes — you get a full 14-day free trial with all features unlocked. No credit card required. If you love it, plans start at $9/month flat rate, not per-employee.
- Can employees see their schedule on their phone?
- Absolutely. CrewHR is fully mobile-responsive. Employees can view schedules, request time off, pick up open shifts, and swap shifts — all from their phone.
- How does the shift swap feature work?
- Employees request coverage for a shift, eligible team members are notified and can volunteer, and managers approve with one tap. No more group texts or phone tag.
- Does CrewHR prevent overtime and scheduling conflicts?
- Yes. The system automatically detects double-bookings, overtime violations, and availability conflicts before you publish the schedule. You get real-time alerts on labor costs.
- How is CrewHR different from 7shifts or Homebase?
- CrewHR uses flat-rate pricing (not per-employee), and the AI auto-builds your schedule every cycle instead of leaving you to assemble it shift by shift. Setup and migration are included free, and time tracking, leave management, and payroll exports are in every plan — no add-ons needed.
- Can CrewHR handle rotating shifts, night shifts, and multiple locations?
- Yes. Rotating patterns, overnight shifts, split shifts, and multi-location teams are all supported. The AI respects role requirements and location rules when it drafts each cycle.
- What industries does CrewHR work for?
- Any team that runs on shifts — restaurants, retail, healthcare, hospitality, warehouses, cleaning services, and more. If you schedule hourly employees, CrewHR is built for you.
- What happens when my trial ends?
- You pick a plan (from $9/month flat) to keep going — or walk away, no card on file, nothing to cancel. Your data stays exportable either way.
- How do I get started?
- Sign up for your free trial and import your team, or add them manually. Onboarding support reaches out within 24 hours to help with setup and migration. The whole process takes less than 10 minutes.
Ready to stop building schedules?
Start your 14-day free trial. We’ll set up your account, migrate your data, and the AI drafts your first schedule — free.
Setup & migration included
14-day free trial
Your first schedule, on us