Let AI Build Your Employee Schedule in Seconds

AI scheduling that works around availability, roles, and time-off — plus time tracking, leave management, and self-service. All in one platform.

app.crewhr.com/scheduler

Schedule

Jan 6 - 12

Employee

Mon 6

Tue 7

Wed 8

Thu 9

Fri 10

Sat 11

Sun 12

Sarah

9:00-5:00

10:00-6:00

9:00-5:00

11:00-7:00

10:00-6:00

Mike

6:00-2:00

Emily

4:00-10:00

3:00-11:00

Alex

11:00-7:00

10:00-6:00

Jordan

5:00-12:00

4:00-1:00

Coverage:

FullPartial

32 shifts

AI-Powered SchedulingAudit-Ready Leave TrackingMulti-Location Support14-Day Free Trial

“Now that we have 17 staff with 3 office locations, we outgrew paper schedules, spreadsheets for time tracking and Google calendars to keep track of who had booked time off. The transition to Crew HR was so simple, it's great to have all our HR documents in one place and our team loves how they can see everything on their phone.”

Monica Healy

Ultrasound Ireland

Your Team Deserves Better Than Spreadsheets

Yet here you are—juggling schedules in Excel, tracking time off in your head, and hoping nothing falls through the cracks.

Hours Lost to Manual Scheduling

Building rosters by hand eats up your week. Copy-pasting shifts, texting for availability, juggling last-minute changes—it's a time sink that never ends.

Coverage Gaps & Late Surprises

Someone calls in sick and you're scrambling to fill the shift. Without real-time visibility into availability and roles, gaps appear and nobody knows until it's too late.

Timesheet & Payroll Friction

Chasing timesheets, correcting punch errors, and reconciling hours for payroll is tedious and error-prone. Every mistake costs you time and trust.

Everything You Need to Run Your Team

Five core capabilities that replace a dozen disconnected tools.

Smarter Scheduling

AI auto-scheduler fills shifts in seconds based on availability, roles, and preferences. Drag-and-drop grid for manual tweaks. Built-in coverage validation ensures every shift is covered before you publish.

Auto-Schedule

Downtown Restaurant · Mar 3–7

Generated

Optimize for:

1Coverage2Preferences3Cost

Employee

Mon

Tue

Wed

Thu

Fri

Lisa

Server

9a-5p

10a-6p

9a-5p

11a-7p

Derek

Cook

6a-2p

Nina

Host

4p-10p

Carlos

Server

11a-7p

Jade

Bartender

5p-12a

Progress

Complete

Schedule Generated — 21 shifts · 100% coverage · 0 conflicts

Coverage requirements met

No overtime violations

Preferences satisfied

No time conflicts

Time Tracking & Timesheets

Clock in and out from any device. PIN-based kiosk mode for shared tablets. Break tracking, overtime alerts, and digital timesheets that flow straight into payroll exports.

Timesheets

Week of Jan 6, 2025

12 Approved3 Pending

Total Hours

156.5h

Overtime

8.2h

Break Time

24.5h

Employee

Clock In

Clock Out

Break

Total

Status

Sarah Chen

Mon, Jan 6

9:02 AM

5:08 PM

45 min

7h 21m

Approved

Mike Johnson

Mon, Jan 6

6:00 AM

2:15 PM

30 min

7h 45m

Approved

Emily Davis

Mon, Jan 6

4:05 PM

10:02 PM

30 min

5h 27m

Pending

Alex Rivera

Mon, Jan 6

11:00 AM

7:05 PM

45 min

7h 20m

Approved

Leave & Policy Management

Ledger-based leave balances with full audit trails. Customizable approval workflows for every leave type. Flexible policies that adapt to your business rules and local regulations.

Who's Off

March 2026 · Oakwood Retail Co.

4 on leave

Employee

T10

W11

T12

F13

Jordan Kim

Sales Lead

Priya Shah

Cashier

Marcus Bell

Stock

Aisha Okafor

Sales

Tyler Ross

Cashier

VacationSickPersonal

Employee Self-Service

A single portal where employees check their schedule, clock in, request time off, access documents, and update their profile. Less admin for you, more autonomy for your team.

9:41

Good morning,

Sarah

Today's ShiftActive

9:00 AM - 5:00 PM

Downtown Restaurant

Clocked in at 9:02 AM

4h 39m

UpcomingView All

TUE7

10:00 AM - 6:00 PM

Downtown Restaurant

THU9

9:00 AM - 5:00 PM

Downtown Restaurant

Time Balances

Vacation

40h remaining

Sick Time

24h remaining

Automation & Programmable Rules

AI coverage wizard spots gaps and suggests fixes. Programmable scheduler lets you define custom rules and test them in a sandbox before going live. Set it and forget it.

Scheduling Rules

Oakwood Retail Co.

3 active

Minimum Floor Coverage

Coverage

At least 2 sales associates on the floor during store hours

Weekly Overtime Limit

Hours

No employee may exceed 40 hours per work week

Mandatory Break Interval

Breaks

15-minute break required for every 4 consecutive hours

Keyholder Closing Shift

Roles

A keyholder-certified employee must be assigned to every closing shift

Add Rule

How CrewHR Works

From setup to insights in five simple steps.

Set Up

Add roles, locations, and employees

Build

Create a draft schedule with drag-and-drop or AI auto-generate

Publish

Review and publish; employees are notified instantly

Track

Clock in/out, manage time-off requests, review timesheets

Improve

Use surveys and analytics to keep your team happy

Set Up

Add roles, locations, and employees

Build

Create a draft schedule with drag-and-drop or AI auto-generate

Publish

Review and publish; employees are notified instantly

Track

Clock in/out, manage time-off requests, review timesheets

Improve

Use surveys and analytics to keep your team happy

Why CrewHR Makes Life Easier for You

Dashboard

Week of Mar 3, 2026

Total Hours

156h

+4.2%

Overtime

8.2h

+12%

Open Shifts

−2

Coverage

94%

+1.5%

Hours by Day

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Shift Distribution

Morning40%

Afternoon35%

Evening25%

Recent Activity

Sarah Chen clocked in at 8:57 AM

2m ago

Time-off request from Alex Rivera

18m ago

Coverage gap: Thu evening shift

1h ago

Everything in One Place

No more juggling emails, forms, and spreadsheets. CrewHR keeps all your team info, schedules, and docs together so you can see the big picture at a glance.

Frees Up Your Time

When your team can answer their own HR questions and you're not chasing paper trails, you get to focus on the stuff that really grows your business.

Helps You Stay Ahead of Issues

With simple surveys and regular check-ins, you'll catch little problems before they become big ones — keeping your team happier and your turnover lower.

Designed to Be Stress-Free

CrewHR is built to be easy, secure, and exactly where you'd expect. No tech headaches, no compliance worries — just one less thing on your plate.

Why Your Team Will Actually Like CrewHR

It Just Works

No PhD in software required. Everything's where you'd expect it to be. Your 60-year-old office manager and your 22-year-old intern will both figure it out in about 5 minutes.

They Feel Heard

Regular check-ins, easy feedback, and leadership that actually knows what's going on. Turns out people like working for bosses who care about more than just the bottom line.

Less Stress for Everyone

Covering shifts, handling sick days, signing off on holidays — it's all simple. No more guessing if they have vacation days left. The system handles the details so you can handle the humans.

Trust Goes Both Ways

When requesting time off doesn't feel like asking permission from a parent, when policies are clear and fair, when people know you've got their back — that's when the magic happens.

Simple, Transparent Pricing

All features in every plan. Pick the size that fits your team.

Starter

For small teams getting started

$9/ mo

Up to 10 employees
1 location

AI scheduling & coverage
Time tracking & kiosk
Leave management
Payroll exports & docs
Priority support

14 days free · No credit card required

Growth

For growing teams

$49/ mo

Up to 20 employees
2 locations

AI scheduling & coverage
Time tracking & kiosk
Leave management
Payroll exports & docs
Priority support

14 days free · No credit card required

Pro

For established teams

$99/ mo

Up to 50 employees
5 locations

AI scheduling & coverage
Time tracking & kiosk
Leave management
Payroll exports & docs
Priority support

14 days free · No credit card required

Business

For large organizations

$199/ mo

Up to 100 employees
Unlimited locations

AI scheduling & coverage
Time tracking & kiosk
Leave management
Payroll exports & docs
Priority support

14 days free · No credit card required

100+ employees? Contact sales for Enterprise pricing.

View full pricing details →

Ready to Reclaim Your Time?

Start scheduling smarter today. Set up in minutes, see results in your first week.

14-day free trialNo credit card requiredSetup in under 5 minutes