Changelog

Schedule Builder with Draft Workflow

Stop scheduling directly on live schedules. We've built a new Schedule Builder that lets you create drafts, make changes safely, and publish when ready.

• Create and edit schedule drafts without affecting live schedules
• Multi-location draft support (schedule multiple locations at once)
• Editable draft names for better organization
• Responsive 4+ week layout for longer planning horizons
• Publish history tracking (see what changed: added, removed, modified)

See how CrewHR simplifies employee scheduling →

AI-Guided Coverage Wizard

New to scheduling? Not sure how many staff you need? Our AI coverage wizard helps you define staffing requirements using natural language.

• Describe your needs ("I need 3 baristas and 1 manager per shift")
• AI converts to structured coverage requirements
• Visual editor to fine-tune suggestions
• Smart defaults based on your existing location settings

Company Documents

Share policies, training materials, and important documents with your team—with smart visibility controls.

• Upload documents up to 100MB (PDF, Office, images)
• Visibility rules: All employees, by location, by role, or location + role
• Optional categories for organization
• Employees see only documents relevant to their assignments
• Secure CDN storage with instant downloads

Improvements

• Header space reduction in schedule builder wizard
• Draft view now defaults to showing assignment stats
• Coverage wizard now displays shift times under each role

Fixes

• Fixed default shift template assignment when none specified
• Resolved weekend/today background color extending to full table width

Improvements

• Improved draft name editing UX
• Better multi-location selection in draft creation
• Assignment statistics now show in draft overview

Under the Hood

• Pre-flight readiness check for auto-scheduler
• Improved scheduling rules configuration format

Timesheet Management

Finally, a single place to see exactly when employees worked. View, edit, and export timesheets with full audit trails.

• Daily, weekly, and monthly timesheet views
• Filter by employee, location, and status
• Month total calculations
• Export timesheets respecting your time format preferences

Learn more about time tracking →

Break Tracking

Track paid and unpaid breaks automatically. No more manual calculations.

• Inline break editor in timesheets
• Break blocking rules (can't clock out with open breaks)
• Break templates for consistent break policies

Admin Override Controls

Sometimes you need to fix timesheet errors. Now you can, with full audit logging.

• Edit closed timesheets with reason required
• Manager override capabilities
• Complete edit history for compliance

Improvements

• Performance optimization with date range filtering
• Time format consistency across all views
• Faster loading with query optimization

Improvements

• Partial day selector UX improvements
• Timesheet export now respects tenant time format
• Month total calculations improved accuracy

Fixes

• Fixed break blocking rules (can't clock out with open breaks)

Improvements

• Automatic session closure with email notifications
• Employee timesheet editing permissions configuration
• Set edit window duration (hours after clock-in)

Under the Hood

• Database query optimization for faster schedule generation
• Timesheet summary with improved view toggle

Kiosk Time Clock

Turn any tablet into a secure time clock. Employees clock in/out using a unique PIN—no smartphone required, no buddy punching possible.

• PIN-based authentication (unique 4-digit PINs per employee)
• Auto-generated PINs for new employees
• Location-specific terminals
• Secure share tokens for kiosk URLs
• Real-time clock status for managers
• Immutable audit trail for every clock event

Stop time theft with PIN-based time clocks →

Sticky Scheduler Filters

Stop resetting your filters every time you refresh. Your scheduler view now saves to the URL automatically.

• Bookmark your favorite scheduler views
• Share filtered views with your team via URL
• Browser back/forward navigation works with filters
• Filters persist through page refresh

Improvements

• Auto-link employees to existing user accounts by email
• Employee invitation system with status badges
• Account owner identification and protection

Improvements

• Multi-format date support for bulk employee imports
• UTF-8 BOM CSV template for Excel compatibility
• Bulk action support with email invite system

Fixes

• Fixed scheduler rendering issue causing page errors

Improvements

• Searchable timezone selector with UTC offsets
• Regional preferences now include South Africa
• Work week start day configuration

Under the Hood

• Improved data fetching for faster employee list loading
• Sidebar extends to full height when content scrolls

Intelligent Auto-Scheduler

Stop spending hours manually assigning shifts. Our AI scheduler automatically fills your schedule while respecting employee availability, roles, and leave requests.

• One-click schedule generation
• Respects work patterns and approved time off
• Shows coverage percentage and unfilled slot reasons
• Preview before applying (sandbox mode)
• Configurable time limits (10s to 10min)

See how AI scheduling saves hours every week →

Calendar Feed Integration

Import external calendars (ICS/iCal) to see events alongside your schedule.

• Connect Google Calendar, Outlook, or any ICS feed
• Color-code feeds for visual distinction
• Toggle feeds active/inactive

API & Integrations

Build custom integrations with our API.

• API key management in Settings > Integrations
• Full access to employees, schedules, time-off data
• Webhook support for real-time updates

Under the Hood

• Migrated scheduler data layer for faster performance
• Added connection pooling and retry logic
• API security hardening with rate limiting

Improvements

• Location closure dates with slot generation support
• Holiday calendar preview integration
• Public holiday data for supported countries

Fixes

• Slot validation when schedule fields change
• Auto-assignment of default shifts when none specified

Improvements

• Floating save bar for settings pages
• Compact header badge for trial/frozen status
• Reduced drop shadows across UI

Under the Hood

• Improved analytics and usage tracking
• In-app chat support for admin users
• Security policy updates for third-party integrations

Complete Time-Off Redesign

We rebuilt time-off management from the ground up. Track balances, approve requests, and see the full history—all in one place.

• Tab-based policy view (Accrual, Fixed, Tracked)
• Ledger history with transaction tracking
• Pending requests section with approve/deny
• Policy archive and force delete options

Manage time-off requests effortlessly →

Employee Self-Service

Employees can now request time off and see their balances without bothering HR.

• Time-off overview page with pending badges
• Quick time selection for partial day requests
• Balance ledger view
• Email notifications for request updates

Policy Distribution

Assign leave policies to employees in bulk.

• Bulk distribution settings
• Inline edit dialog for assignments
• Admin override with effective date editing

Fixes

• Atomic transactions for leave approvals (no more partial updates)
• Timezone display fixes in timesheet exports

Improvements

• Onboarding flow now enforces Define Roles step
• Timezone auto-detection in onboarding
• Request body size limit increased for onboarding

Fixes

• Auth.js v5 cookie naming issues resolved
• Signup redirect race condition fixed

Improvements

• Schedule Flow diagram added to Settings
• Default break templates now included for new tenants
• Node and pnpm engine version pinning

Under the Hood

• Improved build pipeline reliability
• Framework compatibility updates
• Authentication flow improvements

Multi-Location Scheduling

Manage schedules across all your locations from one dashboard.

• Create locations with sections/departments
• Set operating days and timezone per location
• Define coverage requirements by role and day
• Distribution rules (EVEN, MIN_MAX, SECTION_DRIVEN)

Explore multi-location scheduling →

Employee Management

Everything you need to manage your workforce.

• Bulk import via CSV (multi-format date support)
• Role and location assignments
• Work pattern assignments
• Employee status management

Roles & Work Patterns

Define the building blocks of your schedule.

• Create roles with color coding
• Shift templates (with overnight shift support)
• Recurring work patterns (Mon-Fri, rotations, etc.)

Billing & Subscriptions

Trial-first pricing with seamless payment.

• 14-day free trial
• Automatic payment recovery
• Trial/frozen account banners

Under the Hood

• Multi-tenant architecture
• Optimistic locking for concurrent edits
• Content Security Policy (CSP) hardening
• Comprehensive audit logging