How to Schedule 100 Employees in 60 Seconds
If you run a business with multiple locations, departments, and shift patterns, scheduling can quickly become one of your biggest weekly headaches.
Spreadsheets break.Last-minute changes cause chaos.And trying to keep schedules fair across weekday, weekend, and role requirements feels nearly impossible.
Here’s how CrewHR lets you schedule 100 staff across two locations, multiple departments, and different shift patterns — in under 60 seconds.
The Problem Most SMBs Face
Most small and medium-sized businesses deal with the same challenges:
Multiple locations with different staffing needsDepartments that require different roles per shiftWeekday vs weekend patternsFair distribution of hoursManagers spending hours manually fixing schedules
CrewHR was built specifically to solve this — without adding complexity.
Step 1: Set Up Your Real-World Structure
Before scheduling, CrewHR mirrors how your business actually operates:
Employee database with roles and availabilityMultiple locations, each with:Multiple sections or departmentsDifferent staffing requirements based on demand
Each location and section defines:
What roles are requiredHow many staff are neededWhen those shifts need to be covered
Once this is set up, scheduling becomes automated.
Step 2: Create a Full Month Schedule (In Seconds)
To build a schedule, you simply:
Open the SchedulerChoose your date range (e.g. the full month of January)Select:All locationsAll sectionsAll rolesAll employeesClick Auto-Schedule
That’s it.
CrewHR’s auto-scheduler does the heavy lifting.
Step 3: Review the Schedule Instantly
In seconds, you get a complete schedule summary:
Full date range coveredMultiple locations includedOver 2,000 shifts filled automaticallyNo manual drag-and-drop required
When you apply the schedule, it appears instantly on your calendar view.
From there, you can:
Drill down into each locationView schedules by department or roleSee coverage status at a glance
Green indicators show that every required role is fully covered.
Step 4: Check Fairness & Coverage with Analytics
Scheduling isn’t just about filling shifts — it’s about fairness.
CrewHR includes built-in analytics so you can instantly see:
Total hours scheduled (e.g. 17,000+ hours)Average hours per employeeShift distribution across staff
If you remove a shift, CrewHR immediately flags the issue — for example:
“Missing 1 Manager”
This makes gaps obvious before they become real-world problems.
Why This Matters for SMB Owners & Managers
With CrewHR, you can:
Build complex schedules in under a minuteAvoid burnout and unfair hour distributionSpot coverage gaps instantlyScale across locations without extra admin time
And once the schedule is live, your team can:
View their shifts in real timeClock in and outRequest time offReduce back-and-forth messages
More Than Just Scheduling
CrewHR is an all-in-one workforce platform for SMBs, including:
Employee schedulingTime tracking & attendanceTime-off managementLocation & role management
If scheduling is slowing your business down, it doesn’t have to.
👉 Learn more at crewhr.com
Thanks for reading.